Executive Assistant / Academic Project Assistant – Application Form

 This position closed on 17.6.26. Thank you for your interest.
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We Are Looking for a Long-Term Team Member

Position: Executive Assistant / Academic Project Assistant
Location: Istanbul (hybrid work available; travel within Istanbul may be required)

This is a full-time, paid position with social security coverage, not a volunteering, internship, or project partnership program. Salary information is transparently provided in the application form.

We are looking for a long-term team member to join a dynamic work environment that brings together academic work, scientific research, training events, publishing processes, and artificial intelligence projects. This position is a central coordination role at the intersection of all ongoing projects, connecting processes, people, and institutions.

For this position, we value potential, a willingness to learn, and a sense of ownership more than experience.

Areas of Work

• Tracking the progress of academic publishing and scientific research projects


• National and international correspondence (primarily in English)


• Organizing conferences, training events, and meetings


• Supporting social media and content creation processes


• Project and content work using artificial intelligence tools


• Managing administrative and official procedures: tracking paperwork, submitting documents, and obtaining signatures at universities, institutions, and government offices


• Organizing daily operations and following up on-site


• Cross-project coordination: tracking, prioritizing, and reporting on different workflows

The first three months focus on 2–3 specific areas; responsibilities expand gradually as skills develop.

What We Are Looking For

Essential requirements:

• Excellent command of English


• Strong written communication skills


• Reliability, ethical values, and a commitment to confidentiality


• Openness to learning and an aptitude for technology


• Willingness to use artificial intelligence tools


• A sense of responsibility and strong follow-through skills


• Ability to travel within Istanbul (for paperwork and institutional matters)

Preferred qualifications:

• Interest in psychology, health, or academic work


• Experience in social media or content creation


• Project management experience


• Familiarity with tools such as Notion, Google Workspace, ChatGPT, Claude, Gemini, Grok, Consensus, Scite Ai, Cursor, Miro,Copilot


• Enjoyment of research


• A driver's license(optional)

Our Approach to Work

We value taking ownership of assigned work and seeing it through more than simply being at a desk at set hours. Some of the work is desk-based (correspondence, follow-up, content), while some takes place off-site (institutional visits, paperwork, events). Some periods may be quiet and others busy; this environment is suitable for candidates who can adapt to a flexible, results-oriented way of working. Open communication—prompt, practical, direct, and clear—is essential.

What We Offer

• An initial 3-month period of getting to know each other and settling in, with a joint overall review in the third month


• Active involvement in academic publishing processes, with opportunities for authorship credit or acknowledgment in work you contribute to


• Involvement in national and international conferences and projects, with certificates of participation


• Hands-on learning in artificial intelligence tools, academic publishing, and project management


• One-to-one mentoring and a letter of recommendation tailored to your career goals at the end of your employment


• Flexible hours for those continuing their undergraduate or postgraduate studies


• Hybrid work options


• Opportunities to attend the training events we organize


• A broad professional network through partners across all our activities

This position is designed for candidates who are early in their careers, committed to professional growth, and seeking broad experience at the intersection of academia, health, psychiatry, psychology, and technology.

Note: This role does not include a clinical internship, supervision, or patient observation; its focus is project and operations management.

Application

Applications are accepted only through the form below. Applications submitted outside the form cannot be considered

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